AOL File Library: 4,101 to 4,200/aol-file-protocol-4400-4101-to-4200.zip/AOLDLs/Business Management/ACS7_ V7.0 Mechanic's Scheduler/MECHANIC.exe/MECH-W70.EXE/MECHANIC.WIN/LABEL1.DOC

Text File | 1994-02-01 | 17KB | 410 lines

                       Help Screen for Labels Menu:

                                  Overview:

Each label contains this information:

                      First name, Last Name
                      Company name  [if different from first/last name]
                      Address 1
                      Address 2
                      City, State  Zip code   [Country, if foreign]

Observσá tha⌠á iµ yo⌡ havσ lef⌠ botΦ thσ firs⌠ anΣ las⌠ namσ field≤á blanδá iε ì
you≥á maiε recorΣ iε thσ customer file¼á thσ labe∞ wil∞ ski≡ linσ 2«á  Iµá thσ ì
compan∙á namσá i≤á thσá samσ a≤ thσ firs⌠ anΣ las⌠ namσ (bu⌠á separateΣá b∙á ß ì
comma)¼á thσ prograφ wil∞ ignorσ compan∙ namσ also¼  Fo≥ example«  Iµ yo⌡ havσ ì
thi≤ record:
                              Firs⌠ Name║  John
                               Last name:  Doe
     Company Name: John Doe <=== must have 1 space between the two words

Notσ tha⌠ iµ yo⌡ leavσ thσ compan∙ namσ blanδ bu⌠ ente≥ ß firs⌠ anΣ las⌠ name¼ ì
thσá prograφ wil∞ CREAT┼ ß compan∙ namσ consistinτ oµ 'firs⌠ name'+space+'las⌠ ì
name'.

Thσ prograφ wil∞ ski≡ compan∙ namσ oncσ i⌠ identifie≤ tha⌠ thσ compan∙ namσ i≤ ì
the same as the first plus the second name.

EacΦ labe∞ contain≤ 3╡ character≤ a⌠ 1░ CPI¼ eveε thougΦ thσ labe∞ ma∙ attemp⌠ ì
t∩á prin⌠á ou⌠á u≡ t∩ 4▓ characters«á  Iµ you≥ label≤á spil∞á ove≥á beyonΣá 3╡ ì
characters¼á pu⌠á you≥ printe≥ int∩ thσ compresseΣ modσ (1▓ CPI)«á  A⌠ 1▓ CPI¼ ì
thσ printe≥ caε fi⌠ u≡ t∩ 4▓ character≤ ont∩ thσ label.


               Note for addresses outside of the United States:

Thσ prograφ caε als∩ managσ foreigε addresses«á  T∩ seσ ho≈ t∩ d∩ this¼ g∩ t∩  ì
Appendi° 'Eº iε thσ tutorial:

áááProcedures for Foreign records and labels....................Appendix E
                 with special programming for addresses in:
                Canada, Australia, Israel and Great Britain!

Simila≥ Help is available to you in the Other Options Menu, option 1:

                    1)  Update or add to the State file.

                               ==============
                               |  OPTION 1: |
                               ==============

Optioε ▒ print≤ ou⌠ thσ labe∞ fo≥ thσ las⌠ recorΣ tha⌠ yo⌡ examineΣ witΦ thσ ì
Ge⌠ option¼ Cutomer File« Also¼ wheε yo⌡ arσ entereΣ record≤ int∩ thi≤ filσ ì
witΦ thσ AdΣ option¼ optioε ▒ oε thi≤ men⌡ wil∞ prin⌠ ou⌠ thσ labe∞ fo≥ thσ ìèlas⌠ recorΣ added.


                               ==============
                               |  OPTION 2: |
                               ==============


Optioεá ▓ generate≤ label≤ fo≥ al∞ record≤ iε thσ Cutomer file«á Oµ coursσ iµ ì
yo⌡á havσá alread∙ gonσ t∩ thσ Maiε Prograφ Men⌡ anΣ selecteΣá ßá categor∙á oµ ì
interes⌠á tha⌠ select≤ ou⌠ somσ records¼á onl∙ thosσ record≤ iε you≥á selecteΣ ì
categor∙ wil∞ bσ printeΣ out«  Seσ thσ  Hel≡ screen¼ Maiε Prograφ Menu¼ Optioε ì
8¼á fo≥á ß furthe≥ explanatioε oµ ho≈ yo⌡ caε "layer-inó data«á  Tha⌠á featurσ ì
affect≤á whicΦá label≤ arσ printeΣ out¼á iµ yo⌡ elec⌠ t∩ "layeró o≥á segregatσ ì
you≥ data«



                               ==============
                               |  OPTION 3: |
                               ==============

Optioε │ work≤ witΦ optioε 4¼á bu⌠ i≤ independen⌠ oµ eithe≥ optioε ▒ o≥ 2«  Iε ì
brief¼á optioε │ wil∞ prin⌠ ou⌠ onl∙ thosσ label≤ froφ you≥ Cutomer filσ tha⌠ ì
havσá beeε addeΣ sincσ wa≤ optioε │ wa≤ invokeΣ thσ las⌠ time«á  Iεá ßá sense¼ ì
optioεá │á i≤ "postingó thosσ record≤  fo≥ whicΦ i⌠ generate≤á labels«á  Then¼ ì
wheεá yo⌡á wisΦá t∩á prin⌠ morσ labels¼á optioε │á check≤á t∩á seσá whicΦá arσ ì
"unpostedó anΣ theε print≤ ou⌠ onl∙ thosσ labels«

Fo≥á example¼á let≤á sa∙ yo⌡ havσ 30░ record≤ iε you≥ Cutomerá file«á Iµá yo⌡ ì
selec⌠ optioε ▓ t∩ prin⌠ ou⌠ you≥ labels¼á yo⌡ wil∞ prin⌠ ou⌠  30░ labels«  Iµ ì
yo⌡á adΣ anothe≥ 3░ record≤  iε thσ nex⌠ tw∩ weeδ perioΣ anΣ attemp⌠ t∩á prin⌠ ì
theφ ou⌠ agaiε usinτ optioε 2¼ thσ compute≥ wil∞ theε generatσ 33░ labels.

Iµ insteaΣ oµ usinτ optioε ▓ thσ firs⌠ timσ t∩  prin⌠ ou⌠ thσ labels¼á yo⌡ haΣ ì
useΣá optioεá 3¼á yo⌡ woulΣ havσ generateΣ 30░ labels«á  Afte≥ addinτ 3░á morσ ì
records¼á though¼ iµ yo⌡ haΣ selecteΣ  optioε │ again¼ yo⌡ woulΣ havσ haΣ jus⌠ ì
3░ label≤ prin⌠ out--jus⌠ thosσ tha⌠ haΣ beeε addeΣ t∩ thσ Cutomer filσ sincσ ì
optioε │ wa≤ selecteΣ last«


                               ==============
                               |  OPTION 4: |
                               ==============


Optioε ┤ reset≤ al∞ record≤ froφ ß "posteΣ ó t∩ aε "unpostedó state«  Thi≤ ha≤ ì
thσ effec⌠ oµ reversinτ al∞ thosσ entrie≤ madσ b∙ optioε 3«

Wheε yo⌡ invokσ optioε 4¼ yo⌡ wil∞ seσ thσ followinτ typσ oµ information:

  ===========================================================
     THIS WILL REVERT ALL RECORDS BACK TO THE UNPOSTED STATE.

THE CURRENT STATUS OF THE RECORDS IN THIS FILE IS :             è
     TOTAL NUMBER OF RECORDS IN THE PERSON   FILE :
          11 records
     TOTAL NUMBER OF POSTED RECORDS :
           1 record

     IF YOU WISH TO ABORT THIS RESETTING PROCESS, THEN ENTER A "R".
   =============================================================


Thi≤ screeε wil∞ sho≈ yo⌡ thσ tota∞ numbe≥ oµ unposteΣ record≤ iε thσ Cutomer ì
filσá anΣá thosσ tha⌠ arσ posteΣ (alread∙ havσ haΣ ß labe∞ printeΣá ou⌠á usinτ ì
optioεá 3)«á  Also¼á a⌠ thσ enΣ oµ tha⌠ menu¼á yo⌡ havσ ß choicσ t∩ abor⌠á thσ ì
RESETTIN╟ proces≤ b∙ enterinτ aε "R".


                               ==============
                               |  OPTION 5: |
                               ==============


8)  Insert phone number into label [default =OFF]            [now off]

Thi≤á optioε wil∞ inser⌠ thσ phonσ numbe≥ iε thσ linσ fo≥ thσ seconΣá address.


                               ==============
                               |  OPTION 6: |
                               ==============


Activatσ 'Zip+4º featurσ iε zi≡ code«  Iµ yo⌡ elec⌠ t∩ usσ thσ additiona∞ fou≥ ì
digit≤ iε you≥ zi≡ codes¼ theε selec⌠  thi≤ featurσ [On]«  Thi≤ wil∞ prin⌠ ou⌠ ì
thσ additiona∞ fou≥ digit≤ iε thσ labels╗ otherwise¼ the∙ arσ omitted.


                               ==============
                               |  OPTION 7: |
                               ==============

              Send labels to printer or text file ['VIEW.TXT']

Thi≤ optioε i≤ usefu∞ wheε yo⌡ wisΦ t∩ brinτ namσ anΣ addres≤ informatioε int∩ ì
ßá worΣá processor¼á sucΦ a≤ WORDSTAR[TM]«á  B∙ selectivel∙á outputtinτá thesσ ì
label≤á t∩á aε externa∞ tex⌠ file¼á yo⌡ caε impor⌠ 'VIEW.TXTº int∩á you≥á worΣ ì
processor¼á anΣá theεá manipulatσ tha⌠ addres≤ informatioεá insidσá you≥á worΣ ì
processo≥ document.


                           When used with option 1:

Iεá ß harΣ drivσ system¼á ever∙ timσ yo⌡ writσ onσ labe∞ t∩á VIEW.TXT¼á thσ ì
prograφá wil∞á accumulatσ thosσ label≤ unti∞ yo⌡ exi⌠ thσá program«á  Then¼ ì
wheεá yo⌡ re-ente≥ thσ program¼á thi≤ accumulatinτ proces≤ wil∞ star⌠á ove≥ ì
again.è
Iεá ß flopp∙ baseΣ system¼á ever∙ timσ yo⌡ elec⌠ t∩ writσ onσ labe∞ t∩á thσ ì
tex⌠á filσ VIEW.TXT¼á yo⌡ overwritσ thσ prio≥ labe∞ tha⌠ wa≤ sen⌠á t∩á tha⌠ ì
file.

                      When used with all other options:

Wheneve≥ yo⌡ invokσ ß labe∞ optioε othe≥ thaε numbe≥ ▒ anΣ elec⌠ t∩ senΣ thosσ ì
label≤á t∩á ß tex⌠ file¼á thσ prograφ wil∞ automaticall∙ overwritσá thσá prio≥ ì
VIEW.TXT.

                               ==============
                               |  OPTION 8: |
                               ==============


                            Select size of Label:

Observσá tha⌠á label≤á ▒á througΦ ┤  anΣ 1░ wil∞ prin⌠á ou⌠á 4▓á character≤ ì
across¼ whilσ label≤ ╡ througΦ ╣ arσ restricteΣ t∩ 3╡ character≤ pe≥ label.

Labe∞ 1▒ i≤ thσ samσ a≤ labe∞ 1¼á excep⌠ tha⌠ thσ Compan∙ linσ i≤á reverseΣ ì
witΦá Address1¼á thσ firs⌠ linσ oµ thσ addres≤ label«á  Thσ inten⌠ oµá thi≤ ì
labe∞ i≤ t∩ providσ yo⌡ ß wa∙ t∩ placσ ß titlσ abovσ thσ compan∙ line«á  Iµ ì
yo⌡á placσá thσá titlσá iε Address▒ anΣ theε placσ thσá entirσá addres≤á iε ì
Address2¼á theε thi≤ labe∞ wil∞ prin⌠ correctly«  Notσ tha⌠ iµ yo⌡ usσ thi≤ ì
label¼á yo⌡ havσ t∩ se⌠ u≡ AL╠ record≤ iε thσ systeφ witΦ thi≤á convention║  ì
titlσá goe≤á int∩á Address1¼á whilσ thσ addres≤ tha⌠á woulΣá havσá occupieΣ ì
Address▒ anΣ Address▓ no≈ goe≤ int∩ Address2.

Froφ thi≤ optioε yo⌡ caε makσ ß selectioε oµ labe∞ size«á  Currently¼ thesσ ì
fourteeε arσ supported:

    [Label 1]     [Standard, 3 1/2" by 15/16", 1 across ]
                  [  Metric equivalent: 89 X 24mm       ]

    [Label 2]     [Rolodex[TM], 4" by 2 1/8", 1 across  ]
                  [  Metric equivalent: 102 X 54mm      ]

    [Label 3]     [Rolodex[TM], 5" by 3", 1 across      ]
                  [  Metric equivalent: 127 X 75mm      ]

    [Label 4]     [Label, 4" by 1  7/16", 1 across      ]
                  [  Metric equivalent: 102 X 37mm      ]

    [Label 5]     [Standard, 3 1/2" by 15/16", 2 across ]

    [Label 6]     [Standard, 3 1/2" by 15/16", 3 across ]

    [Label 7]     [Standard, 3 1/2" by 15/16", 4 across ]

    [Label 8]     [Cheshire, 3 2/10 by 11/12", 3 across ]

    [Label 9]     [Cheshire, 3 2/10 by 11/12", 4 across ]
è    [Label 10]    [Envelope, 3 1/2" by 1 1/8", 1 across ]
                   Similar to Label 1, but with a 6th line
                   added to accommodate Title, if any.

    [Label 11]    [Standard, 3 1/2" by 15/16", 1 across ]
                  [same as Label1, Company/Add1 reversed]


    [Label 12]    [LABEL12 = Rediform [TM] Continuous Index Cards, 4" by 7"]
                   Stock number:  6731
                   Oriented to print out in a postcard format.

    [Label 13]    [LABEL13 = 4" by 3", 1 across


    [Label 14]    [Standard, 3 1/2" by 1 1/8", 1 across ]
                   Similar to Label 1, but with a 6th line
                   added and with phone number on line 6


    [Label 15]    [LABEL15 = Rediform [TM] Continuous Index Cards, 4" by 7"]
                   Stock number:  6731
                   Similar to Label 12, but with a different orientation.
                   Printing is flushed left, with Comment one, Comment two,
                   and Referred by.


    [Label 16]    [Standard, 3 1/2" by 15/16", 1 across ]
                  [  Metric equivalent: 89 X 24mm       ]
                   Similar to Label 1, but printed only with first and
                   last name, company name, if entered, and
                   phone number.

    [Label 17]    [Cheshire, 3 2/10 by 11/12", 4 across ]
                   Similar to Label 1, but printed only with first and
                   last name, company name, if entered, and
                   phone number.


Thσá envelopσá optioεá wil∞ assigε ß lef⌠ margiε oµá 3╡á characters¼á whilσ ì
promptinτá yo⌡ fo≥ thσ numbe≥ oµ line≤ yo⌡ wan⌠ thσ printe≥ t∩ feeΣá beforσ ì
anΣ afte≥ thσ label.


                       Note on Laser Printer Labels:

Iµá yo⌡á wisΦá t∩á usσá ß lase≥ printe≥á fo≥á labels¼á theεá thσá followinτ ì
'automatiπ shee⌠ fedº label≤ havσ beeε fielΣ testeΣ witΦ thi≤ program:

Brand:            Mfg. No:          Sheets:      Labels per sheet:

Avery [TM]        5161, 1" by 4"    100 sheets      20


Wheε yo⌡ usσ thesσ labels¼á observσ tha⌠ thσ manufacture≥ identifie≤á thesσ ì
a≤ 1ó b∙ 4"«á  Iε order¼ however¼ fo≥ thi≤ prograφ t∩ addres≤ thesσ labels¼ ì
yo⌡ mus⌠ selec⌠ Labe∞ 5:

    [Labe∞ 5▌     [Standard¼ │ 1/2ó b∙ 15/16"¼ ▓ acros≤ ]

Thσ differencσ iε thesσ measurement≤ i≤ attributablσ t∩ Aver∙ [TM▌ countinτ ì
thσá spacσ betweeε thσ label≤ a≤ par⌠ oµ thei≥ labe∞ surface«á   Makσ sure¼ ì
also¼ tha⌠ yo⌡ se⌠ thσ lase≥ printe≥ fo≥ 6░ line≤ pe≥ page¼ no⌠ 66«



                               ==============
                               |  OPTION 9: |
                               ==============



                       9)  3rd-Class Bulk Mail Sort

Thi≤á optioεá ha≤ it≤ owε Hel≡ screeε anΣ wil∞ perforφ ß thirΣá clas≤á bulδ ì
mai∞á sor⌠á froφá you≥ database«á  Additionally¼á yo⌡ caεá appl∙á selectioε ìècriteria against your file of customers for this sort.



                               ==============
                               |  OPTION A: |
                               ==============

                      A)  Set Left Margin for Labels

WitΦ thi≤ selection¼á yo⌡ caε indicatσ thσ leftmos⌠ margiε fo≥ you≥ labels«




                               ==============
                               |  OPTION B: |
                               ==============


                    "B)  Create return address labels"


Thi≤á optioε wil∞ prin⌠ aε unlimiteΣ numbe≥ oµ copie≤ oµ onσ labe∞á anΣá i≤ ì
intendeΣ fo≥ you≥ usσ a≤ ß returε addres≤ label«  I⌠ presume≤ tha⌠ yo⌡ havσ ì
entereΣá ß recorΣ fo≥ yourselµ iε thσ Cutomer filσ anΣ tha⌠ yo⌡ havσá jus⌠ ì
lef⌠ tha⌠ recorΣ iε thσ Cutomer Ge⌠ screen.

Note║á Regardles≤ oµ thσ labe∞ selectioε yo⌡ makσ oε selectioε "8⌐  Sizσ oµ ì
Label"¼ thi≤ optioε wil∞ prin⌠ onl∙ ON┼ across.


                               ==============
                               |  OPTION C: |
                               ==============

                            C) Drop the company

B∙á default¼á al∞ compan∙ name≤ arσ includeΣ wheneve≥ yo⌡ prin⌠á label≤á o≥ ì
outpu⌠á datßá t∩ ß mergσ file«á  Iµ yo⌡ elec⌠ t∩ dro≡ thσ compan∙á namσá o≥ ì
first/last name, theε thσ label≤ wil∞ prin⌠ out accordingly.


                               ==============
                               |  OPTION D: |
                               ==============

                          D⌐ Selec⌠ Printe≥ Port

Froφá thi≤ menu¼á yo⌡ definσ oε whicΦ oµ thesσ printe≥ port≤ arσá outputteΣ ì
thσ labels║

                                   LPT▒
                                   LPT2
                                   LPT3è                                   COM1
                                   COM2

Whateve≥á printe≥á por⌠ yo⌡ select¼á thi≤ selectioε i≤ independen⌠á oµá thσ ì
printe≥ useΣ iε thσ report≤ menu.


                               ==============
                               |  OPTION E: |
                               ==============
                          "E)  Assign text name"

A⌠á thi≤á optioεá yo⌡ ente≥ thσ namσ oµ thσ tex⌠á filσá tha⌠á thi≤á prograφ ì
assign≤ wheε optioε ╖ is toggled:

                           "[senΣ t∩ Tex⌠ file]"

Observσá tha⌠á yo⌡ assigε aε extension¼á iµ any«á  Iµ yo⌡ wan⌠ t∩á senΣá t∩ ì
VIEW.TXT¼ theε yo⌡ woulΣ enter║

                                 VIEW.TXT



                               ==============
                               |  OPTION F: |
                               ==============
                            "F)  Insert Title"

Thi≤ featurσ wil∞ inser⌠ thσ Titlσ yo⌡ havσ entereΣ int∩ thσ Cutomer File¼ ì
iµ any¼ int∩ label≤ 2¼ 3¼ 4¼ 10¼ o≥ 13¼ oncσ s∩ selected.



                               ==============
                               |  OPTION G: |
                               ==============

                           G)  OCR Print style:

WitΦ thi≤ selection¼ optioε ╟ wil∞ imprin⌠ aε 'OCRº readablσ typefacσ int∩ ì
thσ printinτ oµ labels«  Seσ Publicatioε 2╕ [TM]¼ 'Posta∞ Addressinτ ì
Standardsº (May¼ 1990⌐ anΣ Publicatioε 4╣ [TM]¼ 'Third-Clas≤ Mai∞ ì
Preparation'¼  (Jul∙ 1991)¼ Chapte≥ 6║ Addressinτ fo≥ thσ "Computereye."

Thi≤ OC╥ readabilit∙ i≤ no⌠ t∩ bσ confuseΣ witΦ mailing≤ claimeΣ a⌠ thσ ì
automation-baseΣ rates«  An∙ sucΦ mai∞ mus⌠ bσ processeΣ througΦ ß 'CASSº ì
(Codinτ Accurac∙ Suppor⌠ System⌐ certifieΣ vendo≥ oµ addressees« Seσ DM═ ì
issuσ 4▓ [TM]¼ 3-15-92¼ sectioε 531.


Al∞ referenceΣ USP╙ publication≤ arσ trademark≤ oµ thσ UniteΣ State≤ Posta∞ ì
Service.



                               ==============
                               |  OPTION I: |
                               ==============

                       I)  Insert Category: [now Off]

This selection will insert the Category number into all labels.